Organization of corporate events step by step

A company that wants to achieve spectacular success on the market needs a well-coordinated, well-functioning team. But how to build a strong workforce? One of the interesting solutions is the regular organization of corporate events. What are the benefits of such events? How to prepare them?

What are the benefits of organizing corporate events?

Organization of corporate events - good points. Why organize corporate events? There are many benefits. The first, undoubtedly the most important, is the improvement of relations between employees or between the crew and the management. It is much easier to establish contacts in a relaxed, pleasant, semi-private atmosphere. Corporate events provide excellent conditions for conversation, also on topics other than work. It is a great way to integrate employees and develop their mutual relations. Nothing strengthens communication more than getting to know each other.

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The organization of corporate events is also a great opportunity to improve and build the company's image in the eyes of employees. Not every employee will identify with the company immediately. We can also imagine a situation when some people employed in a given company treat it only as an ATM. Such people do not identify with the company's values, and its goals are completely alien to them. It is easy to guess that in such a situation they will have no heart to work and no will to care for the good of the company.

Such attitudes of employees can be changed by showing them that they are important to the company and that their work matters. The organization of corporate events with elements will be an excellent tool team buildingu. This can be done in the form of various types of events, company trips, trainings or workshops. Subordinates will have the opportunity to get to know each other better, but also to see the different faces of their superiors. Perhaps on a neutral ground it will be easier for them to understand what certain activities are for and what the company's goals are. Look at the company as a whole - as an organism that depends largely on their commitment and that this commitment also translates into the comfort of their work and life.

Team building tasks

Team building is various forms of group integration. Their task is to learn how to cooperate in a team and make group members communicate better. Thanks to team building activities, employees get to know each other better, see their strengths and weaknesses. They will feel part of the group, which will translate directly into the quality of their work.

Good relations and communication in the team will make it easier to perform the assigned tasks. And a satisfied employee will certainly be more efficient. So organizing corporate events simply pays off.

Organization of corporate events with elements of team building

Sometimes there are conflicts in the company between employees. Team members cannot get along, so their work is not as effective as it could be. Corporate events with team building elements can be very helpful in such situations. Team building is a series of processes that help build a strong, well-functioning team. It requires taking up collaborative challenges. During exercises and tasks, employees learn to communicate effectively and use the potential of each group member. Integration group games is an invaluable tool for building a harmonious team. 

The perfect idea for building a strong team are various games based on the rules of competition (for example, company games with interesting competitions), as well as script games, the purpose of which is to solve a complicated puzzle (even a criminal one). Both in one form and the other, it is about collaboration. Game participants must be able to communicate quickly and efficiently to complete the task. Competitive games and fun are the best way to build a harmonious, well-functioning team that will achieve excellent results in their professional work.

Does the organization of corporate events make sense? Of course! Corporate events are the best way to improve the atmosphere at work and create a strong, motivated team. Every employer should remember this.

Employer branding  

Currently, there is a large fluctuation of staff on the market. Employees often change their place of employment, even for trivial reasons. A good idea to keep them and get new ones is to use methods employer branding. This concept tells us how a given company is perceived as an employer. So it is about opinions about it among already employed people and potential candidates. The image of a good employer obviously helps to maintain employment, which in turn saves time and costs needed to recruit and train new employees. Therefore, you should ask yourself is your employee team happy? Image of the employerwhere people want to work, which provides a good atmosphere and gives opportunities for development, it will certainly also attract new candidates interested in working for this company.

Image of the employer

The opinion about the employer is also often presented and commented on in various forums, sometimes with a very wide range, but also within local communities, where we most often look for employees. That is why it is so important that the employee feels appreciated or even pampered. How can this be achieved? If only the company will organize a trip for him to an interesting place and will offer some attractive classes during the training. Organizing corporate events makes sense - it is one of the most important activities within employer branding.

What is worth remembering when organizing a corporate event?

Organization of a corporate event we should start with defining the goal we want to achieve through it. This will allow you to adjust the nature of the event to the expected results as much as possible.

As a form of integration of employees, a sumptuous party, a joint trip or a bonfire will be perfect. Or the already mentioned team building games. In order to de-stress and break away from work duties, you can go to interesting workshops or an inspiring show.

A corporate event may be aimed at acquainting employees with new regulations, for example legal regulations. Then it should take the form of training, lecture or conference. Of course, even if the main goal of a corporate event is educational, it is worth supplementing it with something lighter, such as a concert or a dance party. 

A corporate event is an important event for employees. Group members should feel comfortable and at ease while having fun. That is why the nature and details of the event should be consulted with the team. Thanks to this, it will be ideally suited to their expectations. By organizing the event to the taste of employees, the employer shows them that their opinion is important. He proves that he cares about their needs.

Organization of corporate events - the perfect place

Organizing a corporate event at the workplace is not the best idea. The company space may remind employees of their official duties and other matters related to the operation of the plant. As a consequence, members of the company crew may not feel completely at ease and comfortable. The seat of the company usually does not create the appropriate conditions for establishing friendly contacts, so it is not a good place to integrate employees.

A unique event organized by Dwór Korona Karkonoszy is a great opportunity to taste the best brewing products (including delicious AIPA DKK craft beer) among colleagues.

Organization of corporate events - where?

So where's the best? organize a corporate event? Definitely hotel for team building events you have to choose carefully. It all depends on her character. An ideal place for an integration party will be a cozy restaurant or an elegant ballroom. Such an event must not be complete without delicious catering consisting of hot dishes, cold snacks, sweet desserts and refreshing drinks. It is also worth thinking about music - live or from a player. Calm music in the background will loosen the atmosphere a bit and create an excellent background for establishing friendly relations between employees. Fast, lively music is a great solution for a dance party. Certainly, the participants of the corporate event will be happy to play on the dance floor in a common group.

As part of a break from everyday corporate duties, the employer can take his subordinates on a culinary trip, during which participants will meet Lower Silesian producers of cheeses, honey, wines or liqueurs, and taste their delicious specialties. It is also a good idea to organize a beer feast with tasty snacks.

Organization of corporate events Wrocław

Organization of corporate events Wrocław. Lower Silesia is a real basin when it comes to attractive tourist places. Historic towns, natural and landscape attractions accumulate here to an exceptional extent and attract tourists from all over the world. It is also a great place to organize corporate events, events, conferences and business meetings. It is also a place where the influences of three neighboring nations and their cultures meet. For this reason, this region hosts many international events (congresses, symposia or meetings of heads of state). The Karkonosze Mountains are the favorite place for meetings and excursions. They offer local cuisine and regional beers, as well as plenty of other attractions besides cooking.

 

Corporate events Wrocław - it does not have to be the capital of the region! About an hour's drive from Wrocław, in the Karkonosze Mountains, we already have a very large selection of suitable accommodation and catering facilities. In case of organization of corporate events you should also remember about the back-up facilities for training, gala dinner or a company fire. An important advantage will also be the experienced staff in organizing such events.

Ideally, the organizer will also provide interesting attractions on site, such as culinary workshops or rafting, or outdoor games or games that will allow participants to prove themselves and feel good in their company. Ski and trekking routes as well as numerous walking paths are additional advantages of the mountain range on the border of Poland and the Czech Republic.

Organization of large corporate events

The organization of large corporate events requires careful preparation. They differ from spontaneous meetings with friends not only in scale, but above all in the expectations of the invited guests. Large corporate events should be thought out and planned in such a way as to maximize the achievement of the assumed goal. For example, if the purpose of the meeting is to celebrate the company's anniversary, then there must be occasional gadgets, an appropriate setting, a speech or even a cake. In this case, the selection of guests will also be of great importance - it is worth remembering about people who have contributed to our company.

However, if the goal is, for example, to implement new standards and train employees to changed procedures, we must first of all take care of an appropriate training room with multimedia equipment. The daily schedule must then be planned primarily in terms of the training goal. Plan the attractions and entertainment only after the training part is over. Organization of large corporate events - you have to consider a lot of elements here. There are no shortcuts.

Accompanying events - attractions

Large events, conferences, conventions or corporate events cannot be held without additional attractions or other, smaller, accompanying events. You have to make sure that these events are really interesting and that they are accompanied by an appropriate setting that will be remembered by participants. For example, as part of an accompanying event, you can organize a concert of a well-known trio or more popular music, depending on the rank and model of the meeting. Also, visiting the local attractions together or participating in a joint tasting of handicraft products will certainly allow the participants to get to know each other better. And already in an informal atmosphere, exchange experiences or even initiate a new, joint venture. That is why it is worth giving the participants of corporate events or conferences the opportunity to spend time outside the main events in a pleasant atmosphere and pleasant surroundings.

As you can see, the organization of large corporate events requires equally extensive experience, knowledge and also understanding how the media works and extensive contacts. That is why large projects should be carried out by experienced event agencies or managers with appropriate facilities. Because it's interesting and engaging attractions for corporate events They are not as easy to invent and prepare as it might seem at first.

Organization of corporate events, conferences

It is known that the organization of large corporate events, just like organization of conferences for companies already requires a professional approach. In general, such events are already associated with high prestige, and their organization requires momentum and experience. In this case, it is best to choose a company with extensive experience and extensive contacts in the world of the media as the organizer, as well as, if possible, with its own event facilities.

Organization of corporate events, conferences - with such a large event, you should start with preparing the event design and determining the costs. Of course, there should be no question of improvising here. The costs of a conference, congress or other large corporate event cannot be underestimated. For example, imagine that we invited 500 people to an international conference. We took care of a place for the meeting, accommodation for guests, and on the day of the event it turns out that there was not enough money for drinks. Either borrowing sound equipment or cleaning the area. What will guests remember? The example is, of course, made up to show how important the details and detailed financial plan of the event are.

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Organization of a conference - how to do it?

In addition to determining the budget, other essential elements to plan and implement include:

Place

Choosing a place - exact location, checking the logistics facilities, the size of the conference room, accommodation options for participants, catering for guests, menu selection, type of drinks, parking spaces, attractions in the area are the basic elements that must be taken into account when planning corporate conference events.

Plan - defining the exact course of the meeting, the agenda, the list of issues discussed, the order of speeches, the formula for conducting the discussion, the chairman, and possibly abstracts of individual statements will facilitate the perception of the presented content.

information

information - it is necessary to establish the ways of reaching potentially interested persons with information, the manner of receiving notifications, their registration and confirmation. Currently, the most popular form of communicating information about various types of events is, of course, the Internet. However, if we want to reach a more specific group of recipients, it is also worth remembering about individual invitations, emphasizing the importance of the achievements of such people for our event. Especially invitation to the company's anniversary requires appropriate efforts, adapted to the importance of the event. Because proper promotion of a large event is the key to success. The greater its range and prestige, the more the event needs to be publicized. If it is connected with prestige or promotion of the place, it is even more worth trying to cooperate with other entities, for example with the local government.

Conference materials - preparation of materials such as leaflets, post-conference materials, films, photos, various gadgets and souvenirs are a necessary element of the conference preparation.  

Technical Support

Service - providing professional service for the participants of our event is a key issue. It is very important that during a large prestigious event there are appropriate technical facilities and people who can operate them. You should also foresee the possibility of failure, for example lamp burnout in the projector or freezing of IT equipment. In such a situation, it is worth having a professional at hand and ready emergency solutions. Technical support for events is often quite complicated, especially for large events. Also, the legibility and proper preparation of signs, identifiers or the agenda of the event will also facilitate the participants' mobility and ensure the comfort of participation.

The organizer of company events, conferences, symposiums or various types of conventions (industry, specialists, class meetings, etc.) should also take into account the fact that some of the participants will come with accompanying persons. Also for such people it is worth to plan attractions and provide the opportunity to spend time in an interesting way outside the official mainstream of the event. It would be good to have flyers with attractions in the area or organize an interesting way to spend time with such people.  

Summary

The organization of corporate events certainly benefits the company. When organizing and planning them, it is worth using facilities with professional and visually attractive facilities and experienced staff. The organization of large corporate events, conferences can be entrusted to reputable event agencies, saving time and reducing the risk of error. This solution will allow us to arrange all the details with only one contractor, and not with dozens of subcontractors.

Corporate events are a great opportunity to break away from your daily work duties, even for a short while. It is a great way to relax and de-stress. After the corporate event, employees will be charged with new energy to act. This can have a very positive effect on their performance and overall success in the market.

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