An outdoor event and its organization step by step

Office party

Leaving your comfort zone and organizing an unusual corporate event will positively surprise your employees. Instead of organizing an event inside an elegant hotel, try to use a park or other outdoor space for this purpose. Outdoor event it's an interesting idea. What to consider when organizing it? How to plan it to be successful?

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An outdoor event in the form of a picnic

An outdoor event can take the form of a picnic, especially if your team consists mainly of parents with children. It is worth organizing an event with a bow in their direction and spending an afternoon together. Remember about specific attractions for the youngest, so that team members can talk to each other in peace and enjoy time together after work. Hire a special animator who will lead the games for children. Also think about contests with prizes, face painting, or a bouncy castle.  

An outdoor event does not have to be boring at all. It positively influences the image of the company if you take care of the appropriate attractions for your employees. There are many ideas for attractions. Prepare one that will suit your team. Remember that each group of employees is different and not everyone will have fun when you organize, for example, a military obstacle course or other sports competitions. Below is a list of interesting and unconventional ideas that you can use for an outdoor event:

List of ideas for an outdoor party

  • Photo booth
  • Live music
  • Artistic shows
  • Integration games
  • Cabaret show
  • Canoeing
  • Mobile casino
  • Team-escape games
  • Sand painting
  • Wine / beer tasting
  • Twister
  • Bartender show
  • Cheerleading show
  • Fireworks show.

These are just some of the many possibilities that will make the participants of your event smile. An outdoor event has its own rules - it allows a lot of different attractions that will appeal to everyone.

Customize the menu

Integration event for employees requires a varied menu for everyone to find something for themselves. You have to take into account the preferences of all participants, because some people do not eat meat or are lactose intolerant.

Snacks that can be eaten while standing are a good idea. Colorful sandwiches, cheese balls, crispy sticks or zucchini rolls are always good ideas. An outdoor event, however, sometimes lasts longer than just a few hours, so it is worth taking care of more filling dishes, such as: pork tenderloin, chicken breast, salads or herring rolls. You can also enrich the menu with a cheese board, stuffed eggs and grilled vegetables.

Don't forget about sweets, i.e. cookies, biscuits, tartlets. As for drinks, provide coffee, tea, champagne, soft drinks, freshly squeezed juices. You can also opt for beer, vodka and wine. But give up fancy dishes such as seafood. Not everyone knows how to eat them, so some participants may skip the meal.

Organizing an outdoor event requires effort

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Outdoor event - where to organize it?

You may think that the possibilities are few and we are really only limited by our imaginations. An outdoor event can take place in the hotel garden or in the green areas next to the restaurant. You can also organize a picnic in the grounds around the resort. It is also a great idea to organize an event outside the city, although in this situation, remember to rent a coach, as not every employee will be able to get there by private car. This way you will ensure that everyone has a good time, and group integration it will start on the way to your destination. Before you rent a coach, find out how many people are going to use this solution. 

Set a budget for the event

When you start organizing a company event, you do not have to set a specific amount right away. Just set a low and high budget limit. Thanks to this, it will be easier for you to prepare the final offer, while avoiding unplanned expenses. In the case of a budget, plan the amounts for catering, decorations, but also attractions. Remember that how much money you spend on organizing an outdoor event will affect your final success.

If you have a limited budget, do not give up organizing a corporate event! You don't have to spend all your money on a luxury banquet. The most important thing is the atmosphere, not the number of attractions or the quality of the drinks served. An outdoor event allows you to cut the costs that you would spend on an expensive several-day trip. Also, remember to prepare budget reserves so that you do not have problems with achieving your goals.

What are the advantages of an outdoor event?

Outdoor activities will not only motivate your colleagues, but also help build and strengthen the team spirit. By organizing an outdoor event, you will show that you really appreciate their contribution to the company. In addition, you make it clear that you value unconventional ideas. Even if you have a limited budget, you are able to organize an outdoor event that will remain in your memory for many years!

See how to organize a party – event configurator

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