In the terminology, there are many different corporate events: tourist event, integration trip, training, integration Party etc. Each of them has its own individual characteristics, which also translate into the way of their financial settlement or the scope of services. So what is a tourist event?
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Tourist event - definitions
A tourist event itself has several definitions that are extremely important to distinguish it correctly from other trips. First of all, it must be a trip that lasts more than 24 hours (unless it includes an overnight stay). Example: a conference starts at 4 p.m. and ends at 12 p.m. but includes accommodation.)
A tourist event is a package purchased in one place, e.g. a visit to a vineyard, dinner in a restaurant and accommodation purchased from the organizer, even if each of the components is offered by a different company. Each component constitutes an important element of the trip - at least 25%. her values. And finally: a tourist event is two or more tourist services (a service is e.g. travel, accommodation or specific attractions for corporate events)
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A tourist event, and trainings, courses and coaching
Further regulations apply to training, conferences and coaching, which are not treated as business trips by law. What does it mean? Employees should be able to opt out of the above-mentioned cases, although, unfortunately, this is not always the case because of employers' ignorance. Another important issue relates to costs. During the courses or training, the employer may, but does not have to, cover the employee's accommodation costs.
What about events that take place at the company's premises? If they are held during the day, they constitute working time and must be paid for. If team-building, tasks, take place outside the company, e.g. early in the evening, this time is not included in working time. Any additional rules are agreed directly with the employees by the boss.
How to organize training? It is worth concluding a contract with the employer that describes the basic conditions. For example, an employee who is to take part in an expensive qualification course often undertakes not to leave his job for a specified period of time after completing the training. If he breaks this agreement, his employer can ask him to reimburse him for training costs.
What is the difference between a tourist event and a business trip?
Delegation, business trip or business trip are terms used interchangeably. Such trips will be billed differently in the case of state-owned and private companies. In private companies, the settlement and organization of business trips takes place on the terms set out in the company's regulations. In turn, in hospitals or schools, there are statutory regulations imposed by the state.
What are the rules for the company in the event of a business trip? The employee has the right to reimbursement of the costs of a trip or other business trip. He is also entitled to a delegation allowance. If the employer does not provide him with transport and food (e.g. transport by coach and lunch to a company meeting in the mountains where the employee is to deliver a lecture), then bills and invoices documenting the expenses incurred must be kept.
Relevant issues and principles
A tourist package includes a number of different regulations that must be complied with, which results in many definitions of the concept. For example, by law the organizer must provide you with clear information about each component of the tour. It must also define in advance the rules for terminating the contract. The regulations specify, for example, the rules under which the organizer of a tourist event may increase its price after concluding the contract. It can only do this if costs (e.g. fuel) increase. This cannot happen later than 20 days before the event, and if the costs increase by more than 8%, you have the right to terminate the contract without incurring additional fees.
The organizer is also a hotel, which offers, for example, culinary workshops and balloon flights, all organized by an external company. If, on the other hand, the hotel offers, for example, accommodation, meals and a fire with sausages, but organizes everything on its own and for a single price, it is more like accommodation with meals.
A tourist event and a travel voucher
In 2020, a travel voucher was introduced due to the coronavirus pandemic, which could be used to pay for accommodation in a hotel, guesthouse or other tourist facility. In 2021, the rules for using the tourist voucher were changed. Currently, a tourist event does not have to include accommodation in order to pay for it with a voucher. It is a rescue for those who cannot receive overnight guests due to sanitary reasons, but who organize all-day workshops or other outdoor activities. The voucher can also be used to pay for packages, including, for example, travel, sightseeing, and sports or recreational activities.
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