Employee events - organization step by step

Employee events require a lot of work and organization, but the effort is worth it - such an event brings spectacular results. When organizing corporate events, you have to take into account many issues in which you can get lost. We help step by step through the most important elements of the employee event. Check how to plan a successful corporate event! 

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Employee events - a stressful organization?

Employee events are large undertakings that are certainly associated with a multitude of organizations and the constant accompanying stress. This is perfectly normal as we want the event to be a success. Therefore, remember to plan properly in advance and to make a specific list of tasks. It is worth using the following technologies: Asana, Trello or Excel, which will organize your checklist. What do you really need to remember? Take into account issues such as:

• Place of the event
• Food and drinks
• Decor
• Event attractions
• Guest accommodation
• Drive.

Also, be prepared for various eventualities. Don't rely on the weather forecast, especially if you're organizing outdoor work events. Otherwise, the weather may play a trick on you. Don't limit yourself to just one scenario, prepare a few suggestions just in case. If necessary, you can quickly change your plans, even at the last minute. 

Event attractions

A good corporate event will not do without additional attractions. You should constantly surprise your employees so that employee events will be remembered for many years! However, remember to adapt the attractions to the participants' needs - not every guest will want to take part in something that will not be convenient or comfortable for them.

Employee events perfectly harmonize with integration games - such games will not only make the guests' time more pleasant, but also help them create lasting relationships. Ideas for other attractions are: employing a dance leader, comedian or a music band. Renting a photo booth or a professional photographer and cameraman who will capture all the important moments.

Order the best catering

Food is an extremely important issue in the event which influences how guests will perceive it. The meals must be tasty and varied. It is worth hiring catering for employee events, however, before signing the contract, carefully check the catering company, its opinions and experience. Include in the menu various dishes tailored to the needs of employees: meat dishes, but also vegetarian, vegan or gluten-free. Before the event, it is worth organizing a survey among guests to find out about their food preferences.

A place for employee events

A place for employee events is a key element of the event. When looking for the right object, set the criteria that are important to you. Are you looking for a facility in the city center, or maybe away from the hustle and bustle, located in an attractive and quiet place? Check what a given place offers: whether it has catering facilities, but also, for example, technical facilities, if you want to organize it as well cooking workshops if integration training for companies. Also check the access to the place. Make sure guests will have no problem getting there by private car or public transport. A good option is to rent a shared coach or arrange an overnight stay.

Invitations

Remember to send out invitations to employee events in advance so that guests can book a specific date. Use interesting applications such as Trello, Asana, Google Calendar, Facebook and Canva to help you design elegant invitations and then send them to guests. In addition, you can quickly send reminders and news about the event, and guests will automatically add them to their calendars. Thanks to this, you can be sure that your employees will not miss anything. After the party is over, you can send them thanks, videos and photos.

Prepare your budget earlier

The budget for employee events is another important element. Remember to spend every zloty wisely. First of all, include at least 10 percent. reserve for unexpected expenses. Remember that not everything is predictable. When looking for a facility, catering company, or event agency compare all possible offers. In this way, you will eliminate unnecessary expenses, and at the same time ensure high quality. Don't spend too much money on unnecessary decorations or an excessive amount of attractions - going the other way is not healthy either.

Or maybe a party with a theme?

Costume party with a leitmotif is a very fashionable trend these days. 1920s style party., 1980s, or maybe in the style of boho, Hawaiian, or based on movies and series? There are many possibilities, and we are only limited by our imagination. Each theme has its own advantages. Remember that decorations and attractions should match the nature of the event. Also, choose a theme to match the style of your event. It looks different organization of banquetsor an ordinary integration event for employees. Choose one theme that reflects the purpose of the event. 

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