When organising a corporate event, it is important to prepare well, spend a lot of time planning and take care of things well in advance. One of the key issues in organising a corporate event is choosing a venue and signing a contract with it. Why is a contract necessary? What should it look like? contract for the organisation of a corporate event?
CLICK below in the Corporate Events Configurator banner
Nowadays, almost every company organizes corporate eventsbecause it brings great benefits to the employer, employees and the company itself. During a corporate event, employees can take a break from everyday work and strengthen relationships with the managerial staff. It is also an opportunity to talk about casual and enjoyable topics. Such events improve the atmosphere in the team and effectively motivate to action. A corporate event is also a great choice in the event of a company's success, signing a cooperation with an important contractor, introducing a new product, completing an important project or summing up the annual work.
Do you want to organize a real corporate event?
You're in the right place.
We'll take care of everything.
Agreement for the organization of a company event - basic issues
Above all, it is important to remember that contracts for corporate events include in writing. When organising such a large event as a company party, it is not advisable to rely on a verbal agreement, as this is too big an undertaking. It can cause unnecessary tension or misunderstandings. A written contract will safeguard the interests of both parties in the event of any complications. If, after concluding the contract, you want to add or specify something, you should prepare an appropriate annex.
Remember two important points:
- the contract must be legible and understandable for each party. If any point is incomprehensible to us, it is worth consulting a legal advisor or other competent person,
- the contract should be made in two copies - one for each party. Decision-makers put their signatures on both copies. It is worth putting parcels on all pages of the document.
What should be included in the contract with the premises?
When signing a contract with a facility, the most important points are:
- Place and term of the contract
- Obligations of both parties
- Lease costs
- Clause regarding the confidentiality of all data regarding the event and terms of the contract
- Information on possible cancellation or rescheduling of the event (which is especially important nowadays, with the coronavirus pandemic)
- Information and rules regarding e.g. how to guarantee the return of paid wages in the event of cancellation of an event
These are the most important issues that absolutely must be in every contract. Remember that the contract for the organization of the event should be concluded with each subcontractor - not only with the premises where the party will take place. It is an excellent protection in the event of any problems with the implementation of cooperation.
A corporate event is usually a large event, requiring considerable expense. Company meeting, company picnics, integration bonfire - Regardless of the type of event, the contract is an essential safeguard for the company and a confirmation that the venue has been booked on a particular date. It avoids possible unpleasantness associated with the failure of one of the parties to fulfil the obligations contained in the document. It protects against unexpected costs or extra work. It indicates how to deal with any damage or shortcomings. When organising a corporate event, remember that the contract is one of the most important issues that can protect you from various unpleasantness. You can also always entrust the organisation of an event to event agencythat will take care of all aspects, including relevant provisions in the contract.
Corporate event - choosing the perfect venue
For a company event to be a success, you need to choose the right place, the choice of which will largely depend on the nature of the event. If we want a sumptuous party - an elegant ballroom will be perfect. In turn, in the case of a crazy integration event, you can choose a more intimate restaurant or a garden belonging to the recreation facility.
When looking for the perfect facility, it is worth paying attention to the room, sanitary and gastronomic facilities. Additionally, it is worth choosing a facility that offers accommodation in comfortable guest rooms. This solution will save a lot of time that would have to be spent on looking for a suitable catering company and accommodation for guests. The room should be large enough to comfortably accommodate all guests. Pay attention to the amount of space at the tables, on the dance floor, so that employees can move freely.
CLICK below in the Corporate Events Configurator banner
CLICK above in the Corporate Events Configurator banner