Improving communication in the company, or how to communicate to be understood? 

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The boss communicates with employees, and employees with the boss and with each other. The problem arises if we do it the wrong way and without much thought. As a result, our message may bounce off the wall like the proverbial peas. Large enterprises and companies consisting of several people collide with such a situation. Can the improvement of communication in the company bring tangible benefits in the form of better performed tasks? Does it translate into sales results? And finally - how to effectively work on communication?  

Communication has many names. Some perceive it as a friendly atmosphere at work, while others talk about interpersonal relationships. Each side is right, because communication is based on the transmission of information between people. In the company, you can communicate with the team and superiors, instead marketing communication responsible for contact with customers. Each of them is equally important because it allows you to create a company with solid foundations.  

Why is communication so important?

Improving communication in the company can be the key to success. Good and effective internal communication translates into the success of the entire company. The research clearly shows that companies that actually try to work on it have more than three times greater chance of entering the market and surpassing their competitors. This should be reason enough to consider effective communication in the enterprise. However, this is not the only profit that the company gains, because the entire team will benefit from the communication skills. Most of us know have been faced with what is known as "employees versus boss". This is one of the best examples of how communication - in this case, the lack of it - affects employees.  

Improving communication in the company means greater efficiency and commitment 

Anything can be communicated, but with varying degrees of success. It is easy to convey information, but much more difficult to make it clear to the recipient. A specific strategy is not enough for effective communication in the company. First, you need to develop mutual trust and be honest. For employees, it will be equally important to understand the goals of the organization, and for the employer - the needs of all employees. Only then can you consider how to work on communication and which elements need improvement. Efficient group communication it must be bilateral. Not only the message is important, but also its reception. Internal communication and external are the foundations on which it is worth building a strong company.  

Communication in your company is lame?

Don't let it turn into a real crisis over time!

How to work on communication? 

Improving communication in a company is a long-term process. A day, week or month is not enough to eliminate mistakes made by employees and employers for many years. What's more, it requires work both on the part of the superiors and the employees themselves - which is why trust and honesty are so important, thanks to which team conflict resolution whether more efficient work becomes possible. Are you wondering what can be done to positively influence communication in the company? We present the best practices and the most common mistakes that can be avoided.  

A clear message is essential 

Even the best strategy will do nothing if it is not based on the basics, and that is what a clear message is. This efficient communication of needs or responsibilities contributes to effective work in a group in which there is no room for understatement.

On the surface, it may seem that understandable messages are a matter of only the boss or senior members of the team. Nothing could be more wrong, because employees who exchange information about the tasks they work on should also focus on clearly conveying information.

It is up to the communicator to make sure that the recipient has understood the message. A kind of inquisitiveness is a trait that a boss should have in the first place. Employees often, for various reasons, do not try to ask about issues that they found incomprehensible.

Improving communication in a company is a process

If someone believes that communication ends when the team gets together, gives them directions and assigns responsibilities, they are seriously mistaken. Interest in employees, checking whether they are working well and knowing how to cope with the assigned task cannot take place only once a month. Of course, it is also worth remembering that communication is not employee control - and trust is needed here. If the team misinterprets the supervisor's intentions, such actions do not work at all.  

Communication doesn't have to be face to face - take advantage of it 

Improving communication in the company must be carried out in accordance with the plan. Brief meetings with all employees are ineffective. First, they distract them from their daily tasks and require them to assemble in a designated place. If what we want to convey is not an extremely urgent matter and will close in a few sentences - it is better to send an e-mail, call, write an SMS. Remote communication is also of particular importance in the case of remote and hybrid workers. It is not always necessary to meet in person to provide all information.  

Constructive feedback can work wonders 

Probably none of us likes to be criticized, the thing is that feedback is a kind of constructive criticism, thanks to which you can work better, more effectively and efficiently. So it is easy to conclude that this is not about pointing your fingers at mistakes and mocking the other person, but pointing to the thing they are doing wrong and how to do them correctly. On this occasion, it is also worth pointing to the elements that met the supervisor's expectations. Praise blurs the impression that we are only focusing on mistakes and failing to see the good sides.  

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Improving communication in the company also means noticing your own mistakes 

Each company has its own problems that need to be cured, but there are a number of errors that we rarely think about and which effectively disrupt communication in the company.

No information about what is happening in the company 

Many employers make this mistake by assuming that the employee does not need to know everything that is happening in the company. Not about everything, but about matters that in any way concern him - yes. This applies to all organizational and structural changes in the company, as well as important events, awards and achievements.

The employer knows better what the employee needs 

None of us is infallible, but each of us has needs. The ability to listen to the needs of employees and their implementation - at least to a certain extent - allows you to build a strong and ambitious team that approaches the duties entrusted to it.

Thank you and sorry, these words are very powerful 

Sometimes it's hard to believe how many employers cannot say these two simple words. In fact, there is no better way to gain the team's trust than to say "thank you" to the employee. Honesty is also important, so "I'm sorry" should never become obsolete.

Find your way to effective communication in the company 

Every company is different, has different needs and employs different people. Improving communication in the company is a difficult task, but worth it. Talk honestly and openly with the team, ask and respect the needs of others, propose your own solutions and encourage everyone to do the same. Look for the most convenient path with employees and never forget that it can always be better. The company is built by all employees, that's why effective communication it must also reach everyone.  

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