Employee tours have their own rules. As an organizer, you have to remember about different legal rules in order to properly prepare them. However, you do not have to worry about the number of rules - we have written everything below.
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Employee tours and employee views
Workers' tours, as the name suggests, is integration trip for employees. They are to feel fully comfortable during the trip. Remember that certain worldview aspects such as diet, eating meat, alcohol, gambling or yoga are sensitive topics for some people. All difficulties related to the world view of employees can be foreseen and acted in advance, so as not to put them in an awkward position. If you organize attractions for corporate events give the group a choice. Let some take part in the shooting range workshops and others in the yoga workshops at the same time. During tours, team members must not have to act against themselves. That is why it is worth informing them in advance about the outline of the planned event scenario just so that everyone has time to make an informed decision about the trip.
Menu during trips
Another important aspect is the varied menu - ask your employees what they don't eat or drink before leaving. This way you will serve dishes for everyone. It is worth taking care of the vegetarian, vegan and non-alcoholic drinks menu. You can order bartending workshops where drinks without alcohol will be served, or organize a bonfire with vegan and traditional sausages.
Employee tours in the Labor Code
Workers' tours differ from organizing conferences for companies or team-building. The rules for public and private companies also have some differences. In the case of private companies, employees can be settled in any way and an employee trip. There are clear rules in a state-owned company. For example, working hours and resulting duties do not apply outside of the office and normal business hours. The situation is different if you instruct the employee to take part in a work trip on a compulsory basis.
What other rules should be kept in mind?
- Employees have the right not to agree to participate in a work trip, if its time includes hours in which the members of the company normally do not work, e.g. from 4 p.m. to 12 p.m. the next day
- If the work trip lasts during working hours (e.g. from 8:00 a.m. to 6:00 p.m.) - then the labor code applies and the remuneration is the same as for normal work duties, plus any overtime.
- If a team member is to be a speaker or group supervisor during a work trip, this is counted as his working time. He can expect a diet or reimbursement of travel expenses.
- Staff tours are a privilege, not a duty, which means in this case the labor code does not apply
What else should you remember?
One of the most important issues is employee insurance. Take care of it before you leave! It is also worth signing a contract with employees for an employee trip if participation in it is mandatory or involves costs. As the organizer of a tourist event such as employee trips, you are bound by specific rules regarding reimbursement or other rights of participants.
Comply with the labor code so that the company trip is legal. It is good to book trips only with a proven organizer of tourist events. At an entity that will provide you with the necessary conditions, rights and information at every stage of the trip.
